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Managing your family tree with genealogy software and between online family trees can be a nightmare. However, of the two programs I reviewed, Family Tree Maker and RootsMagic, which one is better at cleaning up one part of your family tree?
One fact field on our family trees that becomes the most messy is when we are inconsistent in our place names.
Inconsistent Locations in Your Family Tree
There are times when we have merged our family tree with the trees of others.
As such, we might have been lazy, or a platform might not have allowed us to edit a name during the combing process.
We could easily have entries that say
Col, Frank, O
Columbus, , Ohio
Columbus, Franklin Co, OH, USA
Columbus, Franklin County, Ohio, United States of America
Columbus, Franklin, Ohio, USA
Why does this happen?
For one thing, each online service has different standards for places. The most notable one is where FamilySearch prefers "United States" while Ancestry prefers "USA."
Another problem is on some genealogy websites, most notably Ancestry, their collections have inconsistent place names.
While doing a Genealogy Do-Over on my Geiszler family tree on Ancestry, I tried to rebuild the facts and sources for my closest relatives. Attaching sources and migrating facts from a record on Ancestry to the member tree required extreme care.
City directory entries said, "Columbus, Ohio."
World War II Draft said, "Columbus, Ohio" AND "Columbus, Franklin, Ohio"
Find A Grave entries said, "Columbus, Franklin, Ohio, United States of America."
Census entries said, "Columbus, Franklin, Ohio, USA."
Three commonly used collections on Ancestry have inconsistent place names for the same location. Of course, my family tree was a mess.
While we strive to patiently wait for the genealogy platforms to improve place names on their end, we have to resort to using off-platform tools to clean up place names for help.
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Family Tree Maker vs. RootsMagic
I used the same initial family tree in both programs to compare the Family Tree Maker and RootsMagic tools. I calculated the time spent cleaning up my trees and then syncing them to FamilySearch and Ancestry. Here are the results I found.
Syncing Trees
Set aside the fact that syncing our tree with FamilySearch is a time-consuming problem that neither Family Tree Maker nor RootsMagic can resolve. However, RootsMagic wins with writing to FamilySearch because Family Tree Maker can only read data from the free website, not write to it.
With Family Tree Maker, you can turn on an auto-sync feature. Then, Family Tree Maker will update Ancestry after you make each change. If you turn off the auto-sync feature, you can batch-process all your changes simultaneously. The process is quick and easy.
By contrast, RootsMagic does not have a rapid sync feature with Ancestry. Their tree update feature requires manually reviewing each person's changes. Unlike their tree update feature for FamilySearch, you can select multiple changes to one person at a time and update Ancestry in small batches.
Therefore, syncing our trees with Ancestry is better done with Family Tree Maker.
Historical Helps
In genealogy research, knowing when locations came into existence and monitoring boundary changes is a major skill to manage. In previous versions of RootsMagic, you received prompts when you entered a location and an associated date.
For instance, when I type in a location such as Cincinnati, Hamilton, Ohio, RootsMagic will tell me that Cincinnati was founded in 1788 and Hamilton in 1790 if I attempt to link an event happening in Cincinnati in 1785.
In RootsMagic 8, the County Check feature is available if you turn it on in the program's settings!
Meanwhile, Family Tree Maker does not prompt you when entering place names into your database. I wonder if this is because Ancestry recommends using modern place names. Regardless of the reason, I'm frustrated that no prompt is activated when we key in place names on Family Tree Maker.
Therefore, learning about historical place names is better with RootsMagic.
Country Preferences
Given that there is no standard for place names in the genealogy industry, genealogy software companies must decide. Either they use the standard of the platform they primarily work with or allow users to decide their country preferences.
While RootsMagic may have historical place name prompts, they do not force you to use either historic or modern location names in your tree.
For instance, you can have a place name of Baden without adding Germany tacked on the end. This typically reflects the Duchy of Baden before German Unification in 1871.
However, if you want Baden, Germany, before unification, RootsMagic doesn't tell you the name of the place that needs cleaning.
However, when you run a place clean-up on Family Tree Maker, it attempts to force you into using modern place names.
If you attempt to use British North America, Upper Canada, or Baden without Germany, you will see prompts telling you the place name needs standardizing. Additionally, the place name sorting feature does not nest smaller political locales under the country of Baden or Upper Canada, but it does for Germany or Canada.
While I understand Family Tree Maker is using the Ancestry platform standard for member trees, it's frustrating for users who wish to have historically accurate place names.
Since they do not force you to use one place name practice over another, RootsMagic is better for your country's naming preferences.
Find and Replace
If you wrote a paper in Google Docs, Apple Pages, or MS Word, you could quickly change all instances of "Co, " to "County, " or "OH, " to "Ohio, " using a find and replace tool.
Wouldn't it be nice if we could do this using a genealogy software program?
RootsMagic has this feature, but Family Tree Maker does not.
The rapid find and replace feature was super helpful in converting
Twp to Township (or visa versa)
TX to Texas
Removing the word "county"" or adding it
Find and Replace is a timing-saving place name feature that is only available on RootsMagic.
Update Place Names While Working
Another helpful feature is the ability to update place names as you work without having to go to the place name list while typing in new place names into your database.
Family Tree Maker has this feature, whereas RootsMagic does not.
While cleaning up thousands of place names in my family tree, I looked at a profile in Family Tree Maker and noticed inconsistent locations.
I could edit the place name on the specific relative's profile. Then Family Tree Maker would ask, "Do you want to change only this instance or all instances of that previous place name at the same time?"
Family Tree Maker rocks with this feature. I used it often to ensure each profile had a consistent flow for individual profiles. This helped me improve place names while actively researching rather than taking time to clean up place names.
Family Tree Maker vs RootsMagic- Which is Most Efficient in Cleaning Up Places?
The answer depends on your goals, standards, and what you try to achieve.
If you are only working with Ancestry, then use Family Tree Maker. Their place cleaning tool is great; you can continuously update places while you work and sync your changes to Ancestry without further effort.
If you plan to share your family tree between FamilySearch and Ancestry, neither program effectively handles the process on its own.
After spending two weeks cleaning up the places in a 1,000-person family tree, I found a system that combines both programs if you can afford them.
1. Use Family Tree Maker Unrecognized Place Names
Connect Family Tree Maker to an Ancestry family tree.
Run the Unrecognized Place Name tools.
Either force place names to modern equivalents as prompted by Family Tree Maker.
Do not do DEEP corrections that would be best handled by the RootsMagic Find & Replace feature.
2. Sync Family Tree Maker to Ancestry
After cleaning up the places, sync your Family Tree Maker tree to Ancestry.
3. Download Family Tree from Ancestry to RootsMagic
Since RootsMagic does not allow you to link their files to an existing Ancestry tree, you must download the updated Ancestry file to RootsMagic as a new one.
In the future, when you make that systemic connection, you can run a look-for-changes report and skip this step.
4. Use the RootsMagic Find & Replace Tool
With your Family Tree Maker program open, run the RootsMagic Find & Replace feature.
Do not use the "replace all" option when making a change.
Use the "replace" one at a time option.
As you find a location, such as one that includes Co, that you want to change to County, find and update that location manually in Family Tree Maker.
5. Use the RootsMagic Place Clean Tool
Run the RootsMagic Place Cleaning tool.
Sort places with smallest to largest geopolitical entity, such as city, county, state, and country.
Sort places in reverse order, such as country, state, county, and city.
Clean up the places that the Family Tree Maker Unrecognized Place Names tool missed.
As you find a location that needs fine-tuning, find and update that location manually in Family Tree Maker.
6. Auto Sync Family Tree Maker to Ancestry
The reason for updating Family Tree Maker manually as you find places in RootsMagic is that when you are finished, you can quickly sync your tree with Ancestry when finished.
This is a time saver because uploading the changes to Ancestry is done manually per person.
7. Convert Locations to FamilySearch Standards With RootsMagic Find & Replace
With your Ancestry tree synced to its standards, prepare your RootsMagic file to FamilySearch standards.
Use the Find & Replace tool to convert "USA" to "United States."
Review locations that could have historical place names, such as Upper Canada or Duchy of Baden, and adjust your RootsMagic file.
8. Update Individuals on FamilySearch from RootsMagic
Use the tree comparison tools to write to FamilySearch.
Update each event for a person manually.
Write a reason statement for the change.
Be sure to see what reason statements exist in FamilySearch, and do not overwrite them with blank or 'standardized place names' if the previous reason statement is not blank.
Copy and paste the reason stated as a new one with the addendum "standardizing place name."
Should You Bother Cleaning Up Places?
Whether to clean up place names depends on how you do genealogy research. I strive for accuracy, consistency, and shareability.
Consistent place names help future researchers and me know a specific location for an event in my ancestor's life. They also allow for a deeper analysis, such as how many ancestors married in the same location. This could lead to more genealogy clues. And who doesn't want that?
For that reason, I do work to clean up my family tree and migrate a master copy to my relatives on FamilySearch and to my research tree on Ancestry.
Since FamilySearch prompts users to standardize place names with an eye toward historical place names, I make my tree follow that standard. Therefore, I typically stay in RootsMagic even though I like two of Family Tree Maker's place clean-up tools.
However, if either program adopts some of the best features of the other, I might need to review the best way to update my online trees on FamilySearch and Ancestry.
